How Vinke Vision secured a royal event with smarter accreditation
- Country
Netherlands- Website
- vinkevision.nl
- Security zones
- 4
Koningsdag, or King’s Day, the Dutch national celebration of the monarchy, took place in Emmen in 2024. The event attracts huge crowds to see the Dutch Royal Family, and managing such a prestigious occasion requires an intricate accreditation process, especially here: instead of a single location, the event spans several sectors along the route. Vinke Vision, a long-term client of In2event, sought a comprehensive solution for these complex accreditation requirements.
The challenge
Preparing for Koningsdag came with its own hurdles because of the event’s unique set-up. The route was divided into four distinct zones, each with specific needs, from security to police services.
Smooth operations were critical, particularly with the detailed screening required for anyone moving beyond the initial perimeter around the Royal Family.
A tailored solution approach
Zone-specific passes, verified beforehand
In close collaboration with Vinke Vision, In2event developed a customised plan for the accreditation requirements. Before the event, everyone involved registered and received a specialised pass tailored to their zones. In2event made sure all information was verified and kept secure and confidential.
Wash stations with handheld scanners
On the day, attendees passed through dedicated “wash stations” where their passes were checked in seconds with In2event’s handheld PDAs. A green screen means go, a red screen means no, simple as that. Anyone with a red result was directed appropriately, keeping the whole process organised and secure.
Reflecting with Eva and Vinke Vision
Eva Schotanus, the accreditation manager, praised the seamless execution of the accreditation process and named In2event’s platform and support as crucial to managing it effectively. She was particularly impressed with the real-time insights, which made for quick decisions throughout the event; the platform’s smooth operation and instant data access were key to its success and to compliance with safety standards.
Production leader Iris, from Vinke Vision, adds: “Working together with In2event is always a pleasant experience. The platform works great during every production we have!”
The platform’s smooth operations and instant data access were key to ensuring the event’s success and compliance with safety standards.
Eva Schotanus, Accreditation Manager, Vinke Vision
Impact
- Verified, confidential accreditation
- Everyone on the route registered in advance and received a pass for their zones, with the data checked and kept secure before the day.
- An instant go or no-go
- The wash stations resolved each pass in seconds on a handheld PDA, so screening stayed thorough without slowing the route down.
- Real-time insight for quick decisions
- Live data on who was where let the accreditation team decide fast as the day unfolded.
Key takeaways
- Accreditation per zone handles a route as well as a venue
- A simple green-or-red signal keeps a security check fast and clear
- A long-term partnership pays off when the stakes are highest
Conclusion
In2event’s collaboration with Vinke Vision for Koningsdag in Emmen is a great example of what tailored event management can do. With careful planning, flawless execution and real-time insights, In2event provided a solid foundation for an intricate accreditation process. Vinke Vision’s long-term partnership with In2event shows its trust in the platform’s reliability, and this collaboration sets a strong example for future events, where effective event management is essential for smooth operations and safety compliance.